Montreal
Posted 5 months ago

ADMINISTRATIVE ASSISTANT – HUMAN RESOURCES/ACCOUNTING/PAYROLL

Vehicle Mind is a high technology innovator and disruptor focused on connected car care solutions. We are looking for team members who are hungry, humble and smart. Our team members have an independent, entrepreneurial spirit and can work well with others in our growing, flexible workplace. You can make a big impact at an early-stage, well-funded IoT startup.

HR Administration
• Participating in full cycle recruitment – completing job descriptions, job postings, pre-screening, scheduling interviews, conducting reference checks, preparing offer letters
• Process all new starters and leavers including production of employment contracts, reference requests, leaver letters and holiday payments
• Assisting with the on-boarding and orientation of new employees
• Process all paperwork associated with employment changes and variations to contracts
• Create and maintain all employee personnel files, ensuring archiving of leavers and cleansing of
information held in line with the Data Protection Act
• Responding to general queries, including but not limited to group insurance, RRSP, collective agreement, payroll, disability
• Create and maintain up to date folders for all employee benefit information
• Support the administration of annual pay review, employee survey and HR statistics
• Maintain the HR Database including sick absence reporting
• Support the HR team with all additional HR administration requirements

Payroll
• Assist or process (as required) payroll including statutory year end returns and tax slips preparation
• Ensure payroll GL reports accuracy
• Deal with employee salary and payroll queries
• Assist with reporting from payroll in line with HR and business requirements
• Assist with entering variable overtime and expense payments
• Collate monthly timesheets as required and process in line with company requirements
• Any other payroll duties as required by the business

Accounting
• Assisting with bank deposits and required paperwork
• Maintaining petty cash
• Assisting with accounts payable and receivable as required
• Tracking of receipts and reconciliation
• Any other accounting duties as required by the business

Key skills & competency requirements
• Experience of using ADP is advantageous; and experience of a computerized payroll system is essential
• Experience of dealing with government agencies
• Strong MS Excel and Word skills are essential
• Flexibility with hours and peak periods of work is essential
• Experience of HR administration is desirable although not essential

Person specification
• Flexible and adaptable in approach to work with the ability to multi-task
• Meticulous and accurate with excellent attention to detail
• Good communicator and personable
• Fluently bilingual in English and French
• Highly organized with the ability to prioritize
• Process driven
• Team player

Education/Qualification
• Good standard of formal education
• Above average literacy and numeracy
• CIPD or equivalent HR qualification desirable
• CPA or Part II CIMA/CACA/CA desirable

Other perks
• Employee stock option plan
• Competitive salary
• Centrally located in downtown Montreal, next to the metro
• Unlimited beverages and a great team!

Please get in touch at recruit@vehiclemind.com with a copy of your latest CV.

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